VILLAGE OF LOSTANT
Meeting Agenda for Monday November 13, 2017
I. Call to order
II. Approval of monthly minutes for October, 2017
III. Open Issues – Guests
IV. Finance (Ray Brierley)
-Approve Monthly Treasurers Report
-Hopkins and Associates to present the audit
V. Water / Sewer (Dave Mertes)
-Increase of Water Rates
-Furnace for water plant
VI. Buildings / Grounds (Mike Cooper)
VII. Police Department (Andy Forrest)
VIII. Health & Safety (Randy Railey)
IX. Streets / Alleys (Chris Dose)
X. Unfinished Business
-Resolution of Support-NCICG
XI. New Business
-Sponsoring a tree for Light Up Lostant
Minutes of October 9h, 2017
Meeting was called to order at 7:29 PM by Jack Immel
Present: Randy Railey, Mike Cooper, Ray Brierly, and Andy Forrest. Absent was Dave Mertes and Chris Dose.
Guests present: Jimmy Kreiser, Mitch McCaw, Leland Decker, Wanda Micklos, and News Reporters Ali and Brett.
Motion was made by Randy Railey, 2nd by Mike Cooper to approve Septembers Monthly Minutes, all yes.
-Motion to Approve Monthly Treasurers Report was made by Mike Cooper, 2nd by Randy Railey, all yes.
Water & Sewer:
-Jack Immel advised the board that the village cannot have abandoned wells within 1,000 feet of any of the village’s two wells. If there are any abandoned wells within that distance to the village’s wells they would have to be filled in. Jack stated at this time, they’re all working wells.
-Jack Immel also advised the board him and the village clerk signed the paperwork for the engineering on the grant process for the new water town to get that started.
Buildings & Grounds:
-Motion was made by Mike Cooper, 2nd by Andy Forrest, all yes, to approve the bid from Jake’s Lawn and Tree Service from Oglesby to cut down 12 trees in the village of Lostant in the amount of $3,800.00
-Mike advised the board that the concrete project that needs to be done in front of Blue Giggles Sweet Shop will be placed on hold as the sweet shop will be closing for the season. Mike did state that he did go up there and that there is going to be a lot of work that needs to be done in replacing/repairing the sidewalk.
-Mike informed the board that he had spoken to a member of the Lostant Ladies League about fixing the gazebo at the park. Mike stated the member of the Ladies League stated they were having a meeting and that they may be interested in fixing it, Mike was to check back with them.
-Andy Forrest had advised the board that the chief of police put in his monthly report that he needs to be hiring another officer due to one of the officers we have has taken another job, Andy stated he will have more next month.
Health & Safety:
-Randy Railey advised the board that 21 additional dogs have been registered since the last meeting
Streets & Alleys:
-Randy Railey had asked with winter coming, how is the village’s salt supply for the roads, and Andy had replied the shed is full.
-Ray Brierly had asked if the timer on the street lights had been reset, and he was told yes they were.
-Jack informed the board that he has received two bids for the 2nd street project, one of the bids is from Ed Hartwig Trucking and Excavating Inc., in the total amount of $24,454.00, the other bid is from Rupe Excavating in the total amount of $15,660.00. Jack stated with the bids we need to add on the fees from Chamlin and Assoc. in the amount of $7,920.00 for the culverts. Jack did state with both bids, there is no hauling away. Jack stated the town employees could be using the town’s dump truck to haul the dirt away. Jack stated both bids are within are limits as far as taking a loan out and paying it back out of the cell phone tax we have coming in. Jack also stated there will be some miscellaneous costs in the bid as well, such as gravel, black top, etc. Jack stated when he does go to the bank, he will be asking for more money then what is stated on the bid for the miscellaneous costs. Jack says if we use that extra money fine, if we don’t we will pay back to the bank. Jack stated this is a project that has needed to be done for a very long time, and wants to get it started, so let’s take the first step. Jack also stated he was informed that this project could get started this year.
-Motion was made by Randy Railey, 2nd by Andy Forrest, all yes, to accept the bid from Rupe Excavating, for the 2nd street project, not to exceed $35,000.00
-Motion was made by Randy Railey, 2nd by Mike Cooper, all yes, to set Trick or Treat Hours to be October 31, 2017, from 5:30 PM to 7:30 PM
-Motion was made by Mike Cooper, 2nd by Andy Forrest, all yes, to approve Ordinance # 10-09-17-01, The Intergovernmental Cooperation Contract.
-Jack informed the board that he has spoken to village resident John Wever and he would like to fill in 200 feet of a west side ditch going from Roosevelt Street to the west. John would like to put in a 36” drainage ditch, Jack asked him to hold off on that until he speaks to Chamlin and Associates. Jack stated Chamlin possibility of putting in 3 36” culverts that will handle the east side flooding when it reaches the west side. However, Jack stated the culvert that is at Rt. 251 is not big enough either, so the same size culverts can be put in, that’s the best they can do. Jack stated he advised John to let’s find out sure what needs to be done and maybe they can work together on. Jack did advise he does not have any pricing on culverts at this time, which he will check on that.
-Motion to adjourn was made by Mike Cooper, 2nd by Randy Railey, all yes.